How to write a covering letter

Your cover letter is as important as your resume. It is an opportunity to convey your focus and energy, and highlight your strengths.

You must convince the reader that you have the skills and qualities necessary for the job. It should answer the question "Why should I hire this person?"

Style

The letter should be single spaced, flush left, with each paragraph followed by a blank line. Use professional, polite words.

You should include your address and the company's addresses at the top of the letter, as well as the date.

Most cover letters are two or three paragraphs long. Every cover letter should fit on one page and contain the following four parts:

Salutation

Whenever possible, send your letter to a specific person. If you don't have a name, call the company and ask who is hiring for the position. Check that the name you use is spelled correctly and the title is accurate. Pay close attention to the Mr. or Ms. before gender- neutral names.

Opening

The first few sentences of your cover letter should tell the reviewer which job you are applying for. If you are responding to an advertisement, say where you saw it.

Your knowledge of the company might give you another opportunity to connect yourself to the job. You could briefly describe your experience with its products, cite a recent company success, or refer to an article written about the company.

Body

The next portion of your cover letter should summarize your most relevant qualifications and experience. You should tailor this section to the employer's requirements. Always maintain a positive, confident tone, and avoid simply repeating your resume.

Closing

In your final paragraph, thank the reviewer and request an interview. Don't forget to personalise the letter by adding your signature above your typed name at the bottom.

Some tips

Use simple, uncomplicated language and sentence structure. Avoid unnaturally formal language, convoluted sentences and words you've never used before.

Be positive and confident, but not arrogant.

Don't complain about your current boss or describe your present or previous work experience as "boring."

Type your letter, but beware of the dangers of word processing. If you send a similar letter to several companies, make sure that you change all customised statements accordingly.

Check carefully for grammar and spelling mistakes.

Print your resume and cover letter on the same paper stock; the uniformity will look professional.

Keep a copy of the letter and resume for yourself.